About
The Cotswold Canals Trust is a volunteer-led charity made up of hundreds of people working together, sharing expertise and energy to save our heritage and improve our local environment for the benefit ...
Western Depot Administration Assistant
Contact person
Scan me or visit www.govolunteerglos.org/o/The-Cotswold-Canal-Trust/opportunities/Western-Depot-Administration-Assistant/101022 to join
Summary
Friendly, organised Admin Assistant needed for 14-18 hrs/week. Support calls, visitors, records, orders, and volunteers. Team player with basic IT skills wantedDetailed description
The Administration Assistant provides essential support to ensure the efficient day-to-day running of the Western Depot. Within a busy friendly volunteer-led environment, the role provides administrative support particularly for data entry and project /programme management updates.
Accountable to: Western Depot Manager
Working with: Team Leaders,
Volunteers, CCT /SVCC office staff, suppliers.
Location: Western Depot near
Eastington
Required Hours: Working between 14 and 18
hours ideally over 2 or 3 days between Monday and Wednesday.
Duties and
responsibilities:
·
Responsibilities
include:
· Maintain the CCT asset management data base system. Updating vehicle, plant and other maintenance records, generating outstanding maintenance tasks, maintaining LOLER records, inputting PAT results for electrical equipment.
· Managing MS project planning tools for all CCT projects, helping Project and Activity leaders generate MS project plans and maintaining them for input to the Project Board.
· General office support and assistance to the Western Depot Manager and WD Administration Manager. The post holder will liaise with volunteers, the Trust Office and suppliers, placing and progressing orders, reconciling invoices and credit card statements.
Skills & Attributes:
·
The ideal candidate will have strong
organisational and communication skills, with the ability to manage multiple
tasks efficiently and accurately.
· Familiarity with Data base systems and MS Project is required or training will be provided.
· A confident and friendly manner, particularly when dealing with volunteers and visitors, is essential. Familiarity with Microsoft Office and general office systems is desirable, along with a proactive approach and a willingness to work flexibly as part of a team.
Benefits:
· Training
and support will be provided to help you feel confident in your role.
· Access
to training and personal development opportunities Be part of a passionate
team, making a meaningful impact on the community and the environment.
About The Cotswold Canal Trust
Since the 1970s, volunteers have undertaken restoration and maintenance of the Cotswold Canals. With work now started on Phase 1B and exciting projects planned for Phase 2, we need more volunteers than ever to help achieve our goal of preserving, maintaining and improving the Stroudwater Navigation and the Thames & Severn Canal (i.e. the Cotswold Canals).
We have so many opportunities available from scrub bashing along the canal, dredging, operating a trip boat, sorting books at one of our bookshops to designing lock gates, the list is endless.
Cotswold Canals Trust Volunteers often speak of the new friendships, fun and sense of achievement they enjoy and we look forward to welcoming new volunteers to the team.